Shipping a car to an auto show or racing event is more than just a logistical task—it’s an art that requires planning, precision, and a reliable transport partner. Whether it’s a sleek show-stopper or a record-breaking speed machine, ensuring your vehicle arrives safely and in pristine condition is key to making a statement at your event. For auto show organizers, understanding the do’s and don’ts of car shipping is critical. This guide provides a comprehensive breakdown of everything you need to know to make the process seamless and stress-free.
Types of Auto Show Shipping Options
When it comes to shipping cars for auto shows and racing events, choosing the right shipping method is crucial. Here are the most common options to consider:
1. Enclosed Auto Transport
If you’re shipping a high-value, classic, or rare car, an enclosed transport is your best bet. This method offers maximum protection by securing the vehicle in a covered trailer, safeguarding it from weather, debris, and external damage. While it’s the most expensive option, the added security makes it a worthy investment for prized vehicles.
Read more: Enclosed Car Transport
2. Open Auto Transport
Open auto transport is an economical option where the vehicle is shipped on an open flatbed or trailer. This method is commonly used for regular vehicles and short distances. However, bear in mind that your car will be exposed to the elements, so it may not be ideal for luxury or vintage cars.
3. Expedited Transport
Need your car to reach the event on short notice? Expedited transport prioritizes your shipment, ensuring fast delivery. This option is valuable when timelines are tight, but it comes at a premium cost.
4. Multi-Car Shipments for Events
For organizers dealing with multiple vehicles, coordinating a multi-car shipment can be cost-efficient. Many transport companies offer discounts for bulk deliveries, making it an ideal choice for dealerships or teams participating in large events.
Choosing the Right Shipping Partner
Getting the right transport partner makes all the difference. Here’s what you should consider when selecting an auto shipping company:
- Experience with Special Vehicles
Choose a company that has experience transporting luxury, vintage, or race cars. Look for reviews and recommendations to ensure they have handled such shipments successfully before.
- Insurance Coverage
Confirm what insurance coverage the shipping company provides. If the basic coverage isn’t enough for your vehicle, you might want to look into additional insurance options.
- Track Record and Reliability
Reputation matters. A company with a proven track record gives you peace of mind, knowing your car is in trusted hands. Check online reviews and testimonials to evaluate their reliability.
- Customer Support and Tracking
Choose a partner that offers excellent communication, real-time tracking, and a dedicated support team. Knowing where your vehicle is at any point can significantly ease stress.
Preparing the Vehicle for Shipping
Proper preparation ensures that your car arrives at the auto show or racing event in top condition. Here’s a step-by-step guide:
- Clean the Vehicle
Thoroughly wash your car before shipping. A clean surface makes it easier to inspect for dents or scratches during the pre- and post-shipping process.
- Document Its Condition
Take detailed photos of your car from multiple angles, focusing on any existing damages. This documentation will be crucial for insurance claims, should they arise.
- Remove Loose Items
Take out all personal belongings and any loose items from the car interior. This reduces the risk of damage during transit.
- Check for Leaks
Inspect your vehicle for leaks and address them before shipping. Leaks can cause complications during transport and may result in penalties from the shipping company.
- Secure Loose Parts
If your car has loose parts like spoilers or accessories, secure them tightly or remove them to avoid damage.
- Reduce Fuel Level
Keep the fuel tank at about one-quarter full. This lowers the car’s weight and mitigates risks during transit.
The Shipping Process from Start to Finish
Here’s what to expect during the shipping process:
- Pickup
Your vehicle will typically be picked up directly from your storage or garage. Ensure that the location is accessible for the transport truck.
- Transit
Once on the road, your shipping company will provide progress updates, either via online tracking or through customer support.
- Delivery at the Event
The car will be delivered to the auto show or race venue. Before the delivery is finalized, conduct a thorough inspection to ensure it’s in the same condition as when picked up.
- Timeline
Plan ahead and discuss timelines with your shipping partner. Shipping delays can jeopardize your event schedule, so make sure to build in buffer time.
Shipping the Vehicle Back Post-Event
Once the show or race is over, the return ship is just as important. Here’s how to handle it:
- Reinspect the Vehicle
After the event, inspect the car for any new damage before initiating the return shipment.
- Coordinate Pickup Details
Provide exact pickup details to the shipping company, including event exit times and venue policies for transport vehicles.
- Confirm Insurance Coverage
Ensure that your vehicle is still covered under the agreed-upon insurance terms for the return trip.
- Follow Up Post-Delivery
Once the car has been returned, inspect it again and communicate any concerns promptly with the shipping company.
Real-Life Success Stories
- Classic Car Show in Monterey
A transport company successfully shipped a collection of vintage Ferraris for exhibit at a prestigious auto show, ensuring they arrived in concours-ready condition.
- Racing Champions in Daytona
A professional racing team utilized an expedited shipping service to transport their cars to Daytona, Florida. The vehicles reached on time, ready to hit the track.
- Luxury Showcase in Beverly Hills
A luxury car dealer relied on enclosed transport to display a high-end collection at a Beverly Hills automotive event, leveraging the shipping company’s insurance to protect millions in assets.
Ensure a Smooth Shipping Experience
When it comes to auto shows and racing events, car shipping isn’t a detail—it’s a mission-critical step in your overall planning process. By choosing the right shipping method and reliable partner, preparing your vehicle properly, and carefully managing the return process, you’ll have peace of mind that the cars under your care will arrive in showroom or track-ready condition. Want to make your next car shipment stress-free? Partner with a trusted transport expert to handle all the logistics for you. Contact our recommended shipping provider today or get an instant quote tailored to your unique needs.